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Mehdie Ataei Michael Bruns Douglas Hughey Atchara SunthornrangsanFINAL ANALYSIS.
UNIVERSITY OF MISSOURI ST LOUISCALENDAR SYSTEMDr Vicki SauterTHE AGILE GROUP FALL 2009 Definition of the Problem.
Current System Description System Requirements Exploring Solutions Options to Consider Recommended Solution.
Question and Answer Definition of the Problem UMSL website design five years old Missing new technologies Web 2 0.
Social Networking Podcast Improperly allocated resources Incoherent theme Insufficient emphasis on the UMSL web site.
A Narrowed Focus Campus Calendar Good example of the range of problems withUMSL s web presence A lot of process issues Old technology.
Improved Campus Calendar as a building block An investment to improve Student recruitment Student retention Alumni and community involvement on campus.
Brand awareness Current System Description Launched 7 years ago Dusted off and refreshedapproximately 4 years ago.
Written using Adobe ColdFusion Original programmer no longer with Originally ahead of its time University fielded requests fromother schools for source code.
Current System Description cont Problems 7 year old calendar no longer satisfies University s Departments want their own calendar Users want a more comprehensive solution.
ITS can code new categories for departments but Too many departments Unintuitive interface Current System Description cont Looking for solutions.
2008 ITS looked into newcalendar solutions EMS Master Calendar selected Planned pilot in January 2009 Funding cut.
System Requirements Determined by Interviews Media Creative Services and Printing Services Stakeholders .
Dinesh Mirchandani Gina Ganahl John Matthews Bonnie Unal and Vicky Hawkins Student survey results Sample size 131 System Requirements cont Finalized New System Specifications.
Process Improvements Education Support Enforced use Low Cost solution.
Improved organizational structure and searchfunctionality Module based approach to Calendaring Subscription Services Integration with Third Party Calendars.
System Requirements cont Finalized New System Specifications Better integration with UMSL web site Monthly calendar view Workflow automation.
User Statistics tracking Not feasible Privacy concerns Exploring Solutions Maintain the current system.
Not acceptable to stakeholders Exploring Solutions Option 1 Do Nothing but Enforce Usage Short on functionality Processes must be improved.
Ex usage could be enforced Advantages Time could be implement by Spring 2010 Drawbacks Unintuitiveinterface.
No subscription services Not module based Not comprehensiveTotal Total Recurring Costs Total cost over 5 Annual Cost per Cost per Constituent overAcquisition cost Annual years constituent 5 years.
0 00 1 495 00 7 475 00 0 08 0 41 Exploring Solutions Option 2 Hire a New Employee to code a New Calendar Advantages Most customized E Calendar solution.
Control Disadvantages Longer timeframe spring semester of 2011 Higher cost Hiring costs training benefits.
Budget cuts currently in a hiring freezeTotal Total Recurring Total cost Annual Cost per Cost perAcquisition Costs Annual over 5 constituent Constituent over 5cost years years 0 00 55 000 00 275 000 00 3 03 15 16.
Exploring Solutions Option 3 Outsource the Production of a Calendarto Contractors Advantages Outside.
organization s expertise Comparative shorter amount of time Disadvantages EXPENSIVETotal Total Recurring Total cost Annual Cost per Cost per.
Acquisition Costs 2nd Year over 5 constituent Constituent over 5cost On years years 63 500 00 95 000 00 443 500 00 4 89 24 45 Exploring Solutions Option 4 Application Service Provisioning Google.
Advantages Great list of functionality Google Talk Google Docs Google Video.
Google Sites Personalized Sites Google Calendar Mitigate the university of hosting all functions Disadvantages Calendar does not meet our requirements.
Requires the institution move productivity functions to Exploring Solutions Option 5 Application Service Provisioning Trumba Popular among higher education institutions Advantages.
Tech Support Early Roll out Disadvantages High price Service level agreements.
Total Total Recurring Total cost Annual Cost per Cost per ConstituentAcquisition Costs 2nd Year On over 5 years constituent over 5 years 6 000 00 97 080 80 394 323 20 4 34 21 74 Exploring Solutions Option 6 Implement an Open Source Solution .
Bedework Enterprise Advantages Free and meets all key requirements The lowest cost solution to acquire Disadvantages.
Hosting cost Setup and integration No official tech support channels Support personnel trainingTotal Total Total cost Annual Cost Cost per.
Acquisition Recurring over 5 per Constituent overcost Costs years constituent 5 years Exploring Solutions Option 7 License a Proprietary Calendar Solution EMSMaster Calendar.
Selected by ITS in 2008 Advantages Vendorprovides technical support Upgrades updates included in licensing fee Minimal administration costs.
Disadvantages Up front costsTotal Total Total cost Annual Cost Cost perAcquisition Recurring over 5 per Constituent overcost Costs years constituent 5 years.
Options to Consider Do Nothing but Enforce Usage A solution that could be implemented quickly andinexpensively Bedework Enterprise.
A better solution especially if up front acquisition costs are EMS Master Calendar The ideal solution in the long run Recommended Solution EMS Master Calendar Software Solution.
Meets all key requirements Low cost Fully functional Strong vendor support Enforced Usage Content Solution.
Real problem lack of engagement within the user andsupport community Until the UM St Louis leadership makes thecalendar a priority it will continue to languish regardless of whether or not new features are added .
Prototypes Live Demo Question and AnswerFinal Analysisof the University of Missouri- St. Louis Calendar System. The Agile Group – Fall 2009 . Mehdie Ataei. Michael Bruns. ... $17,475.00. $0.19. ... Final Analysis of the University of Missouri- St. Louis Calendar System ...

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